Do you have a minimum booking requirement?
Our minimum booking amount varies depending on the type of event, guest count, venue requirements, season, and overall scope of work.
For full-service weddings of approximately 200 guests or more, our minimum investment is typically $5,000 and above. These events often include multiple decor elements such as ceremony decor, reception decor, multiple backdrops, centerpieces, dance floor wraps, floral arrangements, specialty rentals, draping, and full setup and breakdown services.
For smaller weddings, intimate celebrations, engagements, mehndi events, birthday parties, showers, and corporate events, we may be able to accommodate lower budgets depending on the date, season, venue location, and design requirements. Certain off-season dates and weekday events may also offer greater flexibility.
Because every event is unique, we encourage clients to reach out with their guest count, venue, event date, and vision. We are happy to discuss options and create a proposal that aligns with both your needs and budget while maintaining the quality and service standards that Mahi Events & Decor is known for.
Frequently Asked Questions
How far in advance should I book?
We recommend booking as soon as you have secured your venue. Most of our wedding clients reserve their dates 6 to 12 months in advance, while some book even earlier for peak seasons. Popular dates, especially during spring and fall wedding seasons, can fill quickly. Early booking also allows more time for planning, design consultations, and customization.
What is required to reserve my event date?
To officially reserve your event date, we require a signed contract and a non-refundable deposit. Until both are received, your date remains available to other clients. We operate on a first-come, first-served basis and cannot guarantee booking availability without a signed contract and paid deposit.
What payment methods do you accept?
We accept several convenient payment methods, including Zelle, ACH transfers, and major credit cards. Please note that credit card payments may be subject to processing fees. Payment plans may be available depending on the event date and booking timeline.
Can I make changes after booking?
Yes, changes can typically be made throughout the planning process. However, all event details, rental quantities, design selections, and decor decisions must be finalized at least 30 days prior to the event date. Major changes requested after this deadline may subject to approval and inventory availability.
Please note that while additions and reasonable modifications can often be accommodated, significant reductions to the scope of services may not be permitted. Removing major decor elements or a substantial portion of the contracted services may affect inventory reservations, logistics, and pricing that were established based on the original proposal.
Any discounts, promotional pricing, package pricing, or courtesy adjustments provided at the time of booking are based on the original scope of work. If significant items are removed from the contract, discounts may be adjusted or removed, and pricing may be recalculated accordingly. Contract reductions are subject to review and approval.
Do you offer rentals without DECOR services?
Yes. Many of our rental items are available separately, including tents, tables, chairs, heaters, coolers, dance floors, flooring, linens, chargers and dinnerware, Minimum rental amounts and delivery requirements may apply depending on the items requested.
What happens if it rains during MY outdoor event?
Weather contingency planning is the responsibility of the client and venue. For the safety of our staff, inventory, and floral installations, we cannot set up decor in unsafe weather conditions, including active rain, severe storms, snow, sleet, freezing conditions or high winds. We strongly encourage clients hosting outdoor events to have a covered backup location available.
Mahi Events & Decor will not provide refunds, credits, or reductions in pricing for outdoor decor, installations, labor, rentals, or services that were reserved, planned, purchased, customized, or scheduled for your event but cannot be utilized due to weather conditions or last-minute decisions made by the client or venue. Clients are responsible for securing an appropriate backup plan for all outdoor events.
Can YOU help move our furniture or setuP Venue furniture tables or chairs?
Unless specifically included in your contract, Mahi Events & Decor does not move client or venue-owned furniture, tables, or chairs. Our team focuses on the setup, styling, and breakdown of decor elements provided by our team only. Any furniture movement, room flips, or additional labor requests must be discussed prior the the event and approved in advance and may require additional fees.
Do you provide any mockups/design previews?
Yes! We provide custom design concepts and mockups after booking to help you visualize your event decor before the big day. Please note that mockups are created based on the event details, venue layout, and selected decor items. Final designs may be adjusted based on actual venue dimensions, availability, and setup requirements.
Do you require a coordinator for large events?
For larger events (typically 300+ guests), we strongly recommend having a professional event coordinator to help manage the overall timeline, vendors, and guest experience. Mahi Events & Decor specializes in creating and executing event decor and is not an event coordination company. If additional event management support is requested, additional fees may apply.
What happens after I book, and what are the next steps?
Once your date is officially reserved, your event details are secured on our calendar. Approximately 4 months before your event, we will revisit your vision, discuss colors, inspiration, venue floor plan, inventory availability, and design selections to create a cohesive event experience.
Around 30-45 days before will begin working on your custom mockups and make any necessary adjustments to ensure the design aligns with your vision and event space. We may also schedule a venue visit to review the layout and finalize important details.
As your event date approaches, we will confirm final selections, and setup requirements to ensure everything is prepared for a smooth and beautiful event. Final payment is due 30 days before your event date.
